6.7 Tone, Voice, and Point of View

Hey, how you doin’?

Hello, how are you today?

Which of the above greetings sounds most formal? Which sounds the most informal? What causes the change in tone?

Your voice can’t actually be heard when you write, but it can be conveyed through the words you choose, the order you place them in, and the point of view from which you write. When you decide to write something for a specific audience, you often know instinctively what tone of voice will be most appropriate for that audience: serious, professional, funny, friendly, neutral, etc.

For a discussion of analyzing an author’s point of view when reading a text, see Point of View in the “Writing about Texts” section.

What is point of view, and how do I know which one to use?

Point of view can be tricky, so this is a good question. Point of view is the perspective from which you’re writing, and it dictates what your focus is. Consider the following examples:

• I love watching the leaves change in the fall. (First person point of view)
• You will love watching the leaves change color. (Second person)
• The leaves in fall turn many vibrant colors. (Third person)

Which of the above sentences focuses most clearly on the leaves? Third person, right? The first-person sentence focuses on what “I” love, and the second-person sentence focuses on what “you” will love.

• First person uses the following pronouns: I, me, my, us, we, myself, our, ours…. Any words that include the speaker/writer turn the sentence into first person.
• Second person uses any form of the word “you,” which has the effect of addressing the reader.
• Third person uses pronouns like he, she, it, they, them…. Any words that direct the reader to a person or thing that is not the writer or reader turn the sentence into third person.

That’s a lot to think about. When is it okay to use each of these points of view?

• When the writer is using the first person, this indicates a personal tone that is focused on the writer him/herself.
• When the writer is using the second person, this indicates a direct tone and indicates that the writer knows the reader well and is writing to them.
• When the writer is using the third person, this indicates a more formal universal tone that is used for writing about events, people, and issues outside of the reader and writer.

Many of your college instructors will ask you to write in third person only and will want you to avoid first or second person. Why do you think that is? One important reason is that third-person point of view focuses on a person or topic outside yourself or the reader, making it the most professional, academic, and objective way to write. The goal of third-person point of view is to remove personal, subjective bias from your writing, at least in theory. Most of the writing you will do in college will require you to focus on ideas, people, and issues outside yourself, so third person will be the most appropriate. This point of view also helps your readers stay focused on the topic instead of thinking about you or themselves.

The best answer to your question is that the point of view you choose to write in will depend on your audience and purpose. If your goal is to relate to your audience in a personal way about a topic that you have experience with, then it may be appropriate to use first-person point of view to share your experience and connect with your audience.

The least commonly used point of view is second person, especially in academic writing, because most of the time you will not know your audience well enough to write directly to them. The exception is if you’re writing a letter or directing your writing to a very specific group whom you know well. (Notice that I’m using second person in this paragraph to directly address you. I feel okay about doing this because I want you to do specific things, and I have a pretty good idea who my audience is: reading and writing students.) The danger of using second person is that this point of view can implicate readers in your topic when you don’t mean to do that. If you’re talking about crime rates in your city, and you write something like, “When you break into someone’s house, this affects their property value,” you are literally saying that the reader breaks into people’s houses. Of course, that’s not what you mean. You didn’t intend to implicate the readers this way, but that’s one possible consequence of using second person. In other words, you might accidentally say that readers have done something that they haven’t or know, feel, or believe something that they don’t.

PRO TIP:

Even when you intend to use third person in an academic essay, it’s fine in a rough draft to write “I think that” or “I believe” and then to delete these phrases in the final draft. This is especially true for the thesis statement. You want to eliminate the first person from the final draft because it moves the focus—the subject and verb of the sentence—to the writer rather than the main point. That weakens the point because it focuses on the least important aspect of the sentence and also because it sounds like a disclaimer. I might say “I think” because I’m not sure, or “I believe” because I want to stress the point that this is only my opinion. Of course, it’s okay to use a disclaimer if you really mean to do so, and it’s also fine to use first person to render personal experience or give an anecdote. Overall, though, you should remove “I think” and “I believe” because it is implied and redundant. When you write (for instance) that “recycling will have a positive impact on the environment,” there’s no need to write “I think that recycling will have a positive impact on the environment.” The reader will understand you believe the impact positive because you will back up the statement with evidence.

Remember to Remove the Passion

The impact of your paper, and the success of an argument, should be made structurally, not through tone. In other words, if your argumentative paper has a clearly articulated claim with good reasons, and those reasons are supported by strong evidence, it will be a convincing argument. Be wary of sullying the quality of your argument with words and tone that seek to insult an opposing argument. Do not claim that your idea is “obvious” or “self-evident” and that another approach is “wrong” or “stupid.” Passion does not win the day (or the argument). In your writing seek dispassion, the cool, collective mind of an academic writer who seeks the assent of readers with carefully constructed and evidence-supported arguments.

Does Anything Else Affect the Tone of My Writing?

Yes! Many times writers are so focused on the ideas they want to convey that they forget the importance of something they may never think about: sentence variety. The length of your sentences matters. If you start every sentence with the same words, readers may get bored. If all of your sentences are short and choppy, your writing may sound unsophisticated or rushed. Some short sentences are nice, though. They help readers’ brains catch up. This is a lot to think about while you’re writing your first draft though, so I recommend saving this concern for your second or third draft.

Visit the Purdue OWL page “Strategies for Variation” for some examples of sentence variety and exercises that will improve your sentence variety superpowers.